If you’re in charge of planning a fundraiser, you may feel a bit overwhelmed about all of the things that need to be planned and accomplished to ensure that it goes off without a hitch. If you’ve never planned a fundraiser, this can be quite the challenge.
First, you’ll want to decide on a theme. Depending on what you’re fundraising for, this might be easy. However, if you can’t decide on a specific theme, choosing one or two colors can be a great way to start.
Next, make sure to map out exactly how much you have to spend for planning the event. Leave a little wiggle room just in case, but establishing a budget at the outset is essential.
Make sure that when you invite guests, they know it’s a fundraiser. Whether you’re raising money by selling seats at tables for a glamorous dinner party, setting up a silent auction, or anything else, the guests will need to know this information upfront. Be sure to let your guests know what the goal of the fundraiser is, so they know exactly how much their contribution can help.
Make committees or small groups and, in order to save your sanity, have each group plan a specific detail of the event. As the coordinator, you would have final say over the decisions, but it can take a lot of stress off of you when most of the work is completed elsewhere‚ this also allows you to focus on other parts of the event.
Consider Specific Table Arrangements
Setting up a silent auction table or donation table at your venue may not seem like the most difficult task, but they do require a lot of room, which can hamper the amount of space you have for guests. Be sure to plan accordingly.
Invite the Appropriate Audience
Depending on who the event is for, you’ll need to invite specific groups of people. For instance:
- Business people
- Young professionals
Plan, Plan, Plan
Get everything in line from the menu to the favors, invitations and RSVPs, décor and more. Doing this with a team of help is the easiest way to ensure everything gets covered. Keep your event plans highly organized so that you don’t lose any contracts or paperwork, and keep a countdown and calendar of when things need to be paid, approved, and signed off on.
Have a Great Time
Once everything is squared away, be sure to enjoy the event! Afterwards, send out thank you notes to your contributors, volunteers, staff, vendors, and guests. Without all of them, your event wouldn’t have been possible, after all.
What are some tips you’d give to someone planning a fundraiser?