August, 19, 2015

How to Throw the Perfect Fundraiser

throw-a-fundraiser

If you’re in charge of planning a fundraiser, you may feel a bit overwhelmed about all of the things that need to be planned and accomplished to ensure that it goes off without a hitch. If you’ve never planned a fundraiser, this can be quite the challenge. 

First, you’ll want to decide on a theme. Depending on what you’re fundraising for, this might be easy. However, if you can’t decide on a specific theme, choosing one or two colors can be a great way to start.

fundraising-theme-decorations

Budgeting

Next, make sure to map out exactly how much you have to spend for planning the event. Leave a little wiggle room just in case, but establishing a budget at the outset is essential.

Fundraising Goals

Make sure that when you invite guests, they know it’s a fundraiser. Whether you’re raising money by selling seats at tables for a glamorous dinner party, setting up a silent auction, or anything else, the guests will need to know this information upfront. Be sure to let your guests know what the goal of the fundraiser is, so they know exactly how much their contribution can help.

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Design for a glamorous party or a silent auctions

Assign Leadership

Make committees or small groups and, in order to save your sanity, have each group plan a specific detail of the event. As the coordinator, you would have final say over the decisions, but it can take a lot of stress off of you when most of the work is completed elsewhere‚ this also allows you to focus on other parts of the event.

assign-tasks-as-the-coordinator

Consider Specific Table Arrangements

Setting up a silent auction table or donation table at your venue may not seem like the most difficult task, but they do require a lot of room, which can hamper the amount of space you have for guests. Be sure to plan accordingly

arrange-tables-to-save-space

Invite the Appropriate Audience

Depending on who the event is for, you’ll need to invite specific groups of people. For instance:

  • Business people
  • Parents
  • Young professionals 

invite-people-depending-on-event

Plan, Plan, Plan

Get everything in line from the menu to the favors, invitations and RSVPs, décor and more. Doing this with a team of help is the easiest way to ensure everything gets covered. Keep your event plans highly organized so that you don’t lose any contracts or paperwork, and keep a countdown and calendar of when things need to be paid, approved, and signed off on.

prepare-menus-invitations-decor

Have a Great Time

Once everything is squared away, be sure to enjoy the event! Afterwards, send out thank you notes to your contributors, volunteers, staff, vendors, and guests. Without all of them, your event wouldn’t have been possible, after all. 

What are some tips you’d give to someone planning a fundraiser?

planning-a-fundraiser